General Terms & Conditions of Carriage
i) Booking and Payment
A deposit of one third (1/3) of the total hire rate is required to confirm acceptance of a quotation and secure your booking. The remaining balance must reach Centaur not less than seven days prior to the hire date. All bookings are subject to confirmation and availability at the time of booking. Centaur reserves the right to cancel any booking if any of the above conditions are breached. Client accounts which have been approved in writing are payable not later than 14 days from day of hire.
ii) Vehicle Size
The seating capacity of the vehicle(s) supplied is as specified in the booking confirmation. It is the sole responsibility of the client/hirer to ensure that correct passenger seating information is provided. If no seating information is specified Centaur will provide a vehicle or vehicles with seating capacity to match the numbers known to be travelling at the time of booking (as specified in the booking confirmation). In the event that costs are incurred in providing additional capacity Centaur will use it's best efforts to discuss this with the hirer in advance. If this is not possible Centaur will use it's discretions to alleviate any difficulties for passengers. The hirer will be responsible for any additional costs incurred.
Reasonable additional luggage space will normally be provided for airport transfers and where overnight stays may require luggage space. However Centaur advises all clients/hirers to provide written details of luggage requirements (including dimensions) to ensure all luggage needs can be met. Any special luggage requirements may incur a further charge to accommodate such requirements. In the absence of full details being provide Centaur Overland Travel Ltd will always strive to estimate the amount of luggage and provide enough space for said luggage but will not be responsible if any luggage can not safely be carried on board. Any additional costs incurred as a result of unspecified luggage, including provision of a larger or additional vehicle(s), with or without a separate agreement, will be payable by the client. The client authorises Centaur Overland Travel Ltd. to apply charges to the clients credit/debit card where additional costs have been incurred.
Any changes to the details of the vehicle or to the journey details that are not specified in the original booking confirmation will be at the discretion of the driver, and the costs will be the responsibility of the client. Excess charges rates available upon request.
Centaur Overland Travel Ltd reserves the right to refuse to carry any person(s), luggage or items that might, in the opinion of the driver, represent a hazard.
vi) Vehicle Damage
It is the responsibility of the client/hirer to ensure that the vehicle is returned in the same condition as it is provided. The costs to repair any damage made to the vehicle, or for specialist or additional cleaning services, will be the sole responsibility of the client/hirer. The client authorises Centaur to charge any excess charges to their credit card.
vii) Food and Drink
Clients are not permitted to carry, or consume, any alcoholic beverages inside any Centaur vehicle. The consumption of food and non-alcoholic beverages is discouraged but may be permitted on long journeys at the driver's discretion. The client will be responsible for costs incurred for the cleaning and/or the repair of damage to the vehicle as a result of spillages. The client authorises Centaur to charge any excess charges to their credit card.
viii) Lost Property
Centaur Coaches & Minicoaches will make every effort to return property that is left on any of our vehicles to it's rightful owner as soon as possible. Due to the fact that most of our vehicles are used on multiple jobs throughout any day/night period Centaur Coaches & Minicoaches will not take responsibility for any personal items left on a vehicle by a client and cannot be held liable for any costs involved in replacing such items. Centaur Coaches & Minicoaches reserves the right to charge postage costs for the return of lost property. Centaur Coaches & Minicoaches will not be liable for any costs involved replacing any third party property that has been damaged or lost as a result of being left on any of the company's vehicles or property by either company staff, clients, passengers or any other third party individual or group. Centaur do not offer a secure storage facility onboard any of it's vehicles or at any of it's properties for non-company third party property and staff are not instructed to use the company's vheicles or property for storage.
ix) Vehicle Types
Centaur Standard Coach facilities include Air Conditioning, Courier Seat, Luggage Capacity, Overhead Hand Luggage Racks, Radio/PA System and Seatbelts.
Centaur Executive Coach facilities include Air Conditioning, Aisle Carpet, Courier Seat, DVD Player, Hot Drinks Facilities, Luggage Capacity, Overhead Hand Luggage Racks, Radio/PA System, Reclining Seats, Seatbelts and W/C Facilities.
Facilities on board Centaur minicoach/bus and people carrier vehicles may vary to those offered above on full size coaches.
If for some reason you need to cancel your booking please call our office immediately. Where a cancellation is made 28 days prior to the trip date Centaur offers a full money back refund or a voucher for the full cost of your trip to be used on another Centaur booking (subject to availability). Where a cancellation is made within 28 days of the trip date but not later that 7 days prior to the trip date Centaur offers a full refund minus 1/3 (or the deposit whichever is greater) of the total trip cost. Regrettably Centaur is unable to offer a refund when a cancellation is made within 7 days of the journey date. Centaur are always happy to discuss any cancellation with a client and will always strive to assist clients to re-book any cancelled journey with minimum distress and financial impact.
xi) Contracted services
Contracts exceeding a length of one year are subject to an annual increase in line with RPI unless otherwise agreed. All contracts and private hire bookings are subject to additional increases in the event of fuel, or other costs, increasing by more than RPI from the date of placing the booking. Any such increases will be pased directly to the client and limited to actual cost increases suffered by Centaur.
xii) Waiting Charges
Centaur Overland Travel Limited will do its utmost to assist clients in the event that they request an alteration to their journey on the day of hire. Please note, however, that coach drivers hours and breaks are strictly regulated by the law and recorded by tachograph equipment and vehicle trackers. In the interest of safety, and to ensure compliance with drivers hours rules, drivers are unable to breach these regulations in any circumstances. It is therefore important that your journey details are as accurate as possible at the time of booking. Any requests for delays or time changes are strictly subject to drivers regulations and to driver discretion. Where these are permitted charges will apply, please contact our office for details of relevant charges. The client authorises Centaur to charge any excess charges to their credit card.
xiii) Service reliability
Centaur Overland Travel Limited recognises the importance of providing a reliable service to all of it's passengers and make provision, within planning and scheduling, for normal traffic delays. Centaur will always allow enough reasonable travel time for vehicles to be in position to begin a booked journey. Customers are advised that they are ultimately responsible foir the timings of their booking(s) (as detailed in their booking confirmation or movement details) and should ensure they provide accurate timings to booking staff and advise of any changes prior to the hire date. Customers are advised to inform Centaur staff, at the time of booking, if they wish additional travel time to be added to their journey. Centaur cannot be held responsible for delays arising through events outside of our control but will accept responsibility for the negligence of any Centaur employee's. Centaur cannot accept responsibility for consequential losses in any circumstances.
Commuter Service Terms & Condition of Carriage
i) Ticket property
All tickets remain the property of Centaur Overland Travel Ltd. during their period of validity and must only be used by the named purchaser / holder and are not transferable.
ii) Permission to travel
No person will be permitted to travel without a valid ticket. Any passenger unable to produce a valid ticket will be charged for the journey.
Any persons travelling on a Centaur Commute journey must, on request, be able to provide additional identification to enable the validity of their ticket to be verified. Centaur employees are authorised to require proof of identification. Failing to provide proof of identification could result on you being charged for the journey and/or asked to leave the vehicle at the next stop.
iv) Ticket misuse
Any ticket being misused (e.g. by a person to whom the ticket was not issued or being used on a day that the ticket is not valid for) will result in the ticket being withdrawn with no refund or compensation payable. Any persons who is found to have made a joruney using an invalid ticket will be required to pay a "Single" fare for each journey that they have taken using an invallid ticket. Centaur also reserve the right to impose a penalty fare of £80 for each journey, or part of a journey, that has taken place without a valid ticket being purchased prior to the journey or without a valid ticket being presented to our driver.
v) Guaranteed Seating
To assist us to manage demand we ask all passengers to try to advise us of their usual or preferred service when purchasing a ticket, and to let us know, wherever possible, if they need to change to a different service. To guarantee seat availability for ticket holders Centaur reserve the right the cancel short notice tickets sales at times of high demand. This data helps us with our scheduling and should always ensure that a seat is available. In the highly unlikely event that a seat is not available on the service you wish to travel on then we would ask that you to notify our Operations Team and wait for the next service where this is not more than 30 minutes later. In the highly unlikely event that the next service is also unable to provide a seat, or where there is no service within 30 minutes, then we will reimburse the ticket cost for that journey and add an additional journey by way of a goodwill gesture. This will be done by extension of the ticket expiry date by one full day return. We would also remind all passengers that our vehicles are seated only and it is not possible to carry any more passengers than seats provided.
vi) Ticket purchasing
No ticket will be released until full payment has been received. Please allow sufficient time for your payment to reach us and your ticket to be delivered. Tickets can only be purchased a maximum of 4 weeks in advance of the ticket start date.
vii) Ticket cancellation, refund entitlement and ticket cancellation process.
Refunds are only available for Bi-Annual or Annual tickets. Single, Day return, Week, 10 singles, 40 singles or 4 week tickets are striclty non-refundable. Centaur cannot be held liable for any loss incured due to delays arrising through incidents outside of our control (e.g. severe weather conditions, road closures, traffic incidents, etc). Centaur are unable to refund a ticket that has been used to board/travel on one our services that has subsequently become delayed. Tickets that have already been used to travel with are non-refundable. Please note that because of the discounts offered on longer term tickets refunds are not made pro rata to the periods before/after surrender. Refunds will be the difference between the price you paid that the cost of the ticket or tickets required for the period for which you have actually used (or held) the ticket. Therefore, in some cases tickets will have no refund value if returned shortly before their expiry date.
Customers are strongly advised not to send unwanted non-refundable tickets to our offices. Refunds or ticket expiry date extensions will not be granted under any circumstances to non-refundable tickets that have been returned to our offices and customers may be laible for postage costs to recover the tickets. Centaur does not accept responsbility for non-refundable tickets posted to it's offices and cannont guarantee that they will be returned to the client.
Advice with regards ticket cancellations and refund entitlements may be sought from Centaur admin staff. Please note that advice is offered in good faith and it is the responsibility of the individual passenger to ensure they have calculated their refund correctly and considered all other factors prior to ticket cancellation. Customers who have enquiries pertaining to a refund are advised to contact Centaur with as much notice as possible prior to cancellation. Refunds are strictly awarded from the date the ticket is returned to the Centaur office and not from the date that a customer initially contacts Centaur to discuss refund terms and/or entitlement.
Clients who wish to return a ticket for refund should send their ticket and completed ticket cancellation form (whcih is available upon request) by secure post to our office at Centaur Coaches, Commuter Department, Unit 34-35 Acorn Industrial Park, Crayford, Kent, DA1 4AL. Refunds will be awarded for the remaining fare from the date the returned ticket is in our possession.
Bi-Annual or Annual tickets: The number of days since the issue of the ticket will be charged at the monthly rate and the day return rate, whichever is the lowest cost, and the balance refunded less a £15 admin charge.
We are unable to refund tickets in case of illness, however in the case of annual season tickets these may be surrendered to our office and the period of validity frozen until your return to work. The ticket must be submitted by post to our office address and should be accompanied by a Doctor or hospital certificate confirming your inability to work. Upon returning to work we will return your ticket with the validity extended by the number of full working days that it has remained surrendered. A ticket can be surrendered for a maximum of 6 months after which the ticket will no longer be valid for use.
viii) Lost tickets
4 weeks and annual tickets may be replaced at a cost of £10 and £20 respectively. Unfortunately we are unable to offer replacement passes for single, day return, weekly or fortnightly passes.
ix) Passenger etiquette
a) Centaur Commute aims to provide a relaxing, restful and comfortable journey for all passengers. Clients are requested to kindly assist by ensuring that they consider the comfort of all passengers around them and avoid undue noise from any instrument, radio, personal audio player or recording device and excessive or noisy use of mobile phones. Telephone conversations should be conducted quietly and phones put on silent / vibrate mode so as not to disturb passengers who may wish to relax or sleep on board the coach.
b) Centaur Commute reserve the right to refuse to carry any passenger if their behaviour is considered to be detrimental to the comfort or safety of any other passenger or of the service in general. Such behaviour includes consumption of alcohol, drunken, threatening or abusive behaviour or language, undue noise from any instrument, radio, personal audio player or recording device and excessive or noisy use of mobile phones.Centaur employees are authorised to instruct any passenger behaving in such a way to disembark from the vehicle. Centaur employees are instructed to contact the head office and police for assistance if required.
We recommend that all passengers take a moment to read our Passenger etiquette and further information guide to help maintain comfort for all passengers.
x) Seat Belts
All coaches are fitted with notices reminding passengers to wear seat belts and as such the driver is not obliged to tell passengers as they board the coach. Coach passengers are legally required to wear seat belts and failure to do so could lead to a penalty fine issued by the authorities which may be payable by either the passenger or the coach operator. For your safety we advise that all passengers remain seated with your seat belt securely fastened whilst the vehicle is in motion. We also ask that passengers do not get up from their seat until the coach has come to a complete stop. Passengers are not permitted to stand on any journey.
The seat belts fitted to our coaches are not suitable for securing child seats. Children that are tall enough to be seated in a standard seat are permitted to travel but must not be seated by emergency exits, on the front four passenger seats, the crew seat or on the rear centre seat. All children are required to hold a valid ticket to travel regardless of age.
xii) Timetables; delays and changes
All time tables and routes are approved by local and London authorities. However, all journeys are subject to delays or circumstances beyond our control (e.g. excessive traffic and/or weather conditions, road closures, etc) for which we cannot be held responsible. Centaur understands the importance of providing a consistent service but reserve the right to alter any aspect of our commuter timetables without prior notice. On rare occasions it may be necessary for us to re-route coaches due to a blockage along our normal route or to avoid significant delay and as a result it is possible that a normal bus stop may not be able to be served. In such circumstances we will endeavour to find a suitable and convenient alternative and will inform passengers as soon as possible via the normal communication channels (e-mail service updates, website service updates page, Twitter & Facebook). Regrettably we are unable to offer refunds and/or cover costs of any other onward travel arrangements made in the event of a missed journey under such circumstances.
Passengers should note that all times advertised on our commuter timetables represent the departure time of the coach from that stop (i.e. 17:05 indicates the coach departs the stop at 17:05:00). Passengers are advised to arrive at their chosen bus stop a couple of minutes early ready to depart at the advertised time.
It is a legal requirement that all passengers remain seated with seat belts on during any journey and as such toilets on coaches are not for routine use. However, toilets may be made available by the driver for emergency use only or where unforeseen delays arise.
For your comfort, large items of luggage (not exceeding 20kg and 100cm(w) x 50cm(w) x 50cm(d)) should be placed in the hold. Please speak to your driver who will assist you in stowing such items, do not attempt to stow them yourself. Lightweight personal items such as rucksacks or laptop bags should be stowed in the overhead racks / lockers of the vehicle and not placed in the gangway and/or adjacent to the emergency exit. We also kindly request that passengers do not store luggage on adjacent seats as these should be kept clear for other passengers.
xv) Set-Down Only & Request Stops
Certain stops on our timetables have operational classifications. These clasifications do not affect the service oferring to our customers but allow our operations team to modify routing to avoid congestion or save dead mileage i.e when a vehicle becomes empty of fare paying passengers.
Set-Down Only: Passngers are only permitted to alight at these stops, boarding for onward travel is not available.
Request: Coaches will only serve these stops upon request from a passenger. Any passengers wishing to use a request stop, either to board or alight a Centaur service, must contact the commuter team by emial or phone (Mon-Fri 08:30 - 17:00) at least 24hrs prior to catching their intnded coach. Passengers wishing to alight a reqeust stop must also also advise the driver upon boarding the coach. Passengers wishing to alight at a request stop are reminded that they must remain seated with a seatbelt on while the vehicle is in motion and as such should alert the driver to their preferred stop when boarding the coach.
xvi) Routing & bus stops
London A.M drop-off's and PM pick-ups are strictly as outlined on the timetables. The exact route of the coach may vary from AM to PM services or as a result of excessive weather or traffic conditions. Centaur will always make every effort to inform passengers of any route and bus stop changes as outlined in point xii) Timetables; dealys and changes. Under the terms of our TfL licence drivers are not permitted to make any additional or unscheduled stops and are not permitted to allow passsngers to board or alight on the roadside.
xvii) Operating Times
All Centaur Commute services operate between Monday and Friday. No tickets are valid for services during weekends or bank holidays.
xviii) Ticket Validity
Tickets are valid from Monday through to Friday not inc. Bank and other Public holidays. Tickets are valid up to and including the valid to date shown on the face. Due to operation purposes Centaur are not able to extend the validity of any tickets. Tickets are subject to seat availability. Our commuter service passenger data is monitored very closely to ensure our commuter vehicles do not overload, however, on the rare occasion that this may happen our vehicles are seated only and it is not possible to carry any more passengers than seats provided.
Ticket prices are determined by Centaur Overland Travel Ltd. and are subject to review annually. Increases will be applied to new purchases.
xix) Vehicle Breakdown
Where a vehicle breaks down through mechanical failure we undertake to provide a replacement within a maximum of 60 minutes from the time the breakdown has been reported to us. In the event the replacement arrives later than 60 minutes, or the you decide to seek alternative transport, we will reimburse the ticket cost of that journey and will add an additional journey by way of a goodwill gesture. This will be done by way of an extension to the ticket expiry date by one full day.
xx) Service Failure & Delays
In the extremely unlikely event that Centaur Commute fails to to provide a scheduled service, or part of a service, is deemed to be due to our own negligence then we will be responsible for all reasonable onward travel costs. Centaur make every effrot to minimise the impact of delays caused by traffic incidents by a dedicated Operations team montioiring traffic during the service. However we we cannot be held liable for any losses incured due to long travel delays cuased by circumstance outside of our control.
xxi) Staff guidance and Twitter feed
Centaur staff will provide guidance on expected travel times and/or delays when they arise. This guidance may be communicated in person, by phone, by e-mail or via the @centaurcommute Twitter feed. Passengers are reminded that this guidance is offered in good faith with the information staff have available to them at the time. Passengers are responsible for planning their journey. The company cannot be held liable for any losses incurred because of missed or delayed journeys or caused by passengers acting on guidance given by Centaur staff.
We do not store credit card details nor do we share customer details with any 3rd parties.
xxiii) Ticket Delivery Policy
Tickets are delivered within three working days when purchased between 09:00-15:00 Mon-Fri. Outside of these hours tickets may take one additional working day to be delvered. Please allow sufficient time for your ticket to be delivered as drivers are not permitted to allow travel without a valid ticket.
xxiv) Free Trial Service
Free trial bookings are subject to availability and can only be taken upon receipt of a 'free trial booking confirmation'. Persons wishing to take advantage of our two free trial journeys offer must book there trial journeys within 10 working days of each other. Centaur reserves the right to refuse the free trial offer to any applicant.
xxv) CoachTrack website application
Centaur cannot be held responsible for any missed departures resulting in improper customer use of the CoachTrack website application nor through display faults or errors of the application. Customers are strongly advised to note the following prior to using the application;
- Pin locations do not necessarily show the live position of the vehicles. Pins are usually updated every minute but due to technical or geographical issues updates can be delayed. When planning your journey using the app it is important to ensure you click the pin and check the last update time.
- Pins will appear between 30-60 minutes before the first scheduled bus stop and are displayed during all the pick-up's. Pins will usually disappear 30-60 mins after the last pick-up has been completed.
- Sevenoaks shuttle minibuses are not currently available to view on the application.
- If you are unsure of the position of a coach and would like an update from our operations team please contact us via phone (0208 300 3001) or Twitter (www.twitter.com/centaurcommute) and a member of our team will be happy to assist.